Exhibits and Sponsorship Form



If you have any questions, please email exhibits@hps.org.
More information about Sponsorship Opportunities can be viewed in the Prospectus at www.summitexpo.com/hps2019.pdf.

Contact Data
*Company Name
*Address:
*City:
*State/Province:
Country:
*Zip/Postal Code:
*Company Phone:
Website:
*Contact First Name
*Contact Last Name
*Contact Phone:
*Contact E-mail:


Sponsorship and Exhibitor Options
General Sponsorship
Enter desired amount on the right. The following levels apply:

Platinum - US$7,500
   Benefits: Three complimentary 10'x10' booths; Full page color cover advertisement in Final Program (based on availability); Coffee break sponsorship: Acknowledgement in final program, at the HPS registration desk, mobile meeting app and on screen at plenary session

Gold - US$5,000
   Benefits: Two complimentary 10'x10' booth; Full page B&W advertisement in final program; Acknowledgement in final program, at the HPS registration desk, mobile meeting app and on screen at plenary session

Silver - US$2,500
   Benefits: One complimentary 10'x10' booth; Half page B&W advertisement in final program; Acknowledgement in final program, at the HPS registration desk, mobile meeting app and on screen at plenary session

Bronze - US$1,000
   Benefits: Half page B&W advertisement in final program; Acknowledgement in final program, at the HPS registration desk, mobile meeting app and on screen at plenary session

US$


Exhibitor Booths
BOOTH DESCRIPTION Please submit your Company’s 50-word description by May 24, 2019 for inclusion in the Final Program electronically by using the Exhibitor Listing Form that can be downloaded at http://summitexpo.com/hpsform.pdf
HPS Affiliate Member Booth US$2,048
1st Additional Booth Affiliate Member US$1,838
2nd Additional Booth Affiliate Member US$1,838
3rd Additional Booth Affiliate Member US$1,838
Non- Member Booth US$2,258
1st Additional Booth Non-Member US$2,048
Non-Profit Organization Booth US$1,300
Booth Location Preference (enter 3 separated by comma.) Booth space is allocated in order of receipt of contract. To view the current floor plan of available booths, visit www.summitexpo.com/hps.pdf 


Booth Attendees: Two attendees are complimentary with each full rate exhibit space and enjoy full conference registration. If you would like additional booth personnel with the Exhibits Access Only rate, there is an additional $75 charge per attendee. Note that Exhibits Only badges do not allow access to the program and sessions. Please submit ALL attendee names and addresses electronically before June 7, 2019 by using the Exhibitor Attendee Form that can be downloaded at http://summitexpo.com/hpsregistration.pdf.


Sponsorship Opportunities
Final Program Inside Front Cover Ad (color) US$950
Final Program Outside Back Cover Ad (color) US$1,000
Final Program Inside Back Cover Ad (color) US$850
Final Program B&W Full Page Ad US$525
Final Program B&W Half Page Ad US$325
Exhibit Hall Lunch US$7,000
Welcome Reception US$5,000
Conference Tote Bag Not Available
Exhibit Hall Coffee Breaks US$3,000
HPS Mobile Meeting App Splash Page US$3,000
Lanyards Not Available
Internet Café Not Available
Lounge Sponsorship US$2,000
HPS Mobile Meeting App Banner Ads US$1,000
Conference Pens US$1,000
Session Room Computer Projection US$550
Tote Bag Insert US$425
E-mail Blast US$125
5k Race Sponsorship US$3,300
University Table Top Display US$150




Rules & Regulations and Cancellation Policy
*I have read, understood and agree to abide by the entire set of Rules & Regulations and Cancellation Policy of the Health Physics Society accessible here: https://summitexpo.com/hpsregulations.pdf. I understand that failure to adhere to the Rules & Regulations may impact upon our ability to participate in this and future HPS Meetings.

Check all fields carefully and use the button below to see a summary of your entry and total fees.


If you have any questions, please email exhibits@hps.org.

Exhibit Booth Cancellation Policy: If space contracted for is canceled by an exhibitor after 30 April 2019, or if the exhibitor fails to occupy space contracted for, the Society is entitled to the full amount of the booth space charge. If the space reserved is canceled by the exhibitor on or before 30 April 2019, 50% of the booth fee will be retained by the Society and the balance refunded. If booth space is not occupied by 11:00 am Monday 8 July 2019, HPS will have right to use such space as it sees fit to eliminate blank spaces in the exhibit area.

Sponsorship/Advertisement Cancellation Policy: If advertising space contracted for is canceled after 30 April 2019, or if the advertiser fails to provide the ad contracted for, the Society is entitled to the full amount of the ad space charge. If the ad space reserved is canceled by the advertiser on or before 30 April 2019, 50% of the ad fee will be retained by the Society and the balance refunded. If sponsorship is cancelled on or before 30 April 2019, 25% will be retained by Society and the balance refunded. If sponsorship is cancelled after 30 April 2019, total amount will be retained by Society.

Please review the complete Rules and Regulations section found on pages 11 of the Exhibitor Prospectus.