Exhibits and Sponsorship Form

• Obligatory fields are marked with *

For questions contact exhibits@hps.org.
More information about Sponsorship Opportunities can be viewed in the Prospectus at www.summitexpo.com/hps2024.pdf.

Contact Data
*Company Name
*Address:
*City:
*State/Province:
*Zip/Postal Code:
Country:
*Company Phone:
Website:
*Contact First Name
*Contact Last Name
*Contact Phone:
*Contact E-mail:

Sponsorship and Exhibitor Options

General Sponsorship Select desired level on the right. The following levels apply: Platinum - HPS Affiliate Member US$11,000 Platinum - Non-Member US$14,000    Benefits: Four complimentary 10'x10' booths; Full page color cover advertisement in Final Program (based on availability); Coffee break sponsorship: Acknowledgement in final program, at the HPS registration desk, and on screen at plenary session Gold - HPS Affiliate Member US$6,000 Gold - Non-Member US$7,000    Benefits: Two complimentary 10'x10' booth; Full page B&W advertisement in final program; Acknowledgement in final program, at the HPS registration desk, and on screen at plenary session Silver - HPS Affiliate Member US$3,250 Silver - Non-Member US$3,750    Benefits: One complimentary 10'x10' booth; Half page B&W advertisement in final program; Acknowledgement in final program, at the HPS registration desk, and on screen at plenary session Bronze - HPS Affiliate Member US$1,000 Bronze - Non-Member US$1,250    Benefits: Half page B&W advertisement in final program; Acknowledgement in final program, at the HPS registration desk, and on screen at plenary session

Click to select Platinum - HPS Affiliate Member US$11000 Platinum - Non-Member US$14000 Gold - HPS Affiliate Member US$6000 Gold - Non-Member US$7000 Silver - HPS Affiliate Member US$3250 Silver - Non-Member US$3750 Bronze - HPS Affiliate Member US$1000 Bronze - Non-Member US$1250

Exhibitor Booths
HPS Affiliate Member Booth	US$2,700
Additional Booth Affiliate Member	US$2,500
Non-Member Booth	US$3,400
Additional Booth Non-Member	US$3,200
Non-Profit Organization Booth**	US$1,500
*Rates for 2024 HPS Affiliate members. For more information on the benefits of becoming an affiliate member visit http://hps.org/aboutthesociety/affiliates/ or download the flyer at http://hps.org/documents/affiliate_membership.pdf **Rate available only for 501(c)(3) organizations. An IRS letter of exemption must be sent to exhibits@hps.org
Booth Location Preference (enter 3 separated by comma.) Booth space is allocated in order of receipt of contract. To view the current floor plan of available booths, visit https://hps-irpa2024.expofp.com
Booth Attendees: Two attendees are complimentary with each full rate exhibit space and enjoy full conference registration. If you would like additional booth personnel with the Exhibits Access Only rate, there is an additional $100 charge per attendee. Note that Exhibits Only badges do not allow access to the program and sessions. Links to register your booth attendees will be available in April.
Sponsorship Opportunities
Final Program Inside Front Cover Ad (color)	US$1,000
Final Program Outside Back Cover Ad (color)	US$1,100
Final Program Inside Back Cover Ad (color)	Not Available
Full Page Color Interior Ad	US$750
Final Program B&W Full Page Ad	US$595
Final Program B&W Half Page Ad	US$395
Exhibit Hall Lunch	US$8,500
Conference Tote Bag	US$6,500
Lanyards	US$3,500
Exhibit Hall Refreshment Breaks	US$2,500
Session Sponsorship	US$1,200
Conference Pens	Not Available
Photo Station	US$1,200
Session Room Slide Advertisement	US$500
Meeting Handout (Non-Member)	US$550
Meeting Handout (Affiliate Member)	US$400
E-mail Blast (Affiliate Member Only)	US$300
University Table Top Display	US$175

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Rules & Regulations and Cancellation Policy
* I have read, understood and agree to abide by this and the entire set of Rules & Regulations of the Health Physics Society available at : https://summitexpo.com/hpsregulations.pdf. I understand that failure to adhere to the Rules & Regulations may impact upon our ability to participate in this and future HPS Meetings. I have the authority to sign this application on behalf of the organization exhibiting.

Cancellation Policy: If the sponsorship/booth contracted for is canceled by an exhibitor after April 1, 2024, or if the exhibitor fails to occupy the space contracted for, the Society is entitled to the full amount of the amount charged. If the sponsorshi4/booth reserved is canceled by the exhibitor on or before April 1, 2024, 50% of the amount charged will be retained by the Society and the balance refunded. If booth space is not occupied by 10:00 am Monday, July 8, 2024, HPS will have the right to use such space as it sees fit to eliminate blank spaces in the exhibit area.  If a program is canceled or postponed, HPS will refund registration fees but will not be held responsible for other costs, charges, or expenses, including cancellation/change charges, assessed by airlines or travel agencies.

Check all fields carefully and use the button below to see a summary of your entry and total fees.

For questions contact exhibits@hps.org.