Oral Presentation Guidelines

Oral Presentation Guidelines

Change or cancellation of presentations

As a courtesy to the audience, please let us know as soon as possible if there is a change in your presentation. If there is some last minute difficulty, please arrange for someone else to present your talk rather than canceling it. For changes in speaker or program prior to the meeting, please call the HPS Secretariat, (703) 790-1745 or email Jennifer Rosenberg at jrosenberg@burkinc.com.

Information for Oral Presenters
  • Unless otherwise specified, all talks are 15 minutes total. You should plan for ~12 minutes of presentation followed by ~3 minutes of questions.
  • It is recommended that you use the new widescreen slide standard ratio of 16:9.

In person speakers
  • You MUST check in at the speaker ready room with your completed presentation the day before your talk. If you have a talk Tuesday morning, you must go to the speaker ready room by Monday morning the day before. After that point, no changes can be made to your talk.
  • If you do not check in at the speaker ready room, you cannot present.
  • In general, it is best to avoid embedded videos. If you want to use an embedded video, please ensure you check the venue wifi connection in the speaker ready room to try to avoid delays or technology issues.

Live virtual speakers
  • All virtual speakers are required to practice the virtual platform in the times provided. You must be able to demonstrate the ability to speak, use the video camera, and share your screen.
  • You are required to practice using the intended computer setup you will use for the live presentation. This allows troubleshooting of the computer, camera, and mic you will use the day of your talk during practice.
  • To avoid technical difficulties, you will not be allowed to present if you do not practice or cannot successfully use the virtual platform.

Helpful Links to Create an Impactful PowerPoint Presentation

The links below offer the best practices guidance for creating scientific PowerPoints.