Poster Presentation Guidelines

Following you will find information that will help you prepare for your participation in the technical program at the 2024 Biennial Meeting. We are glad to have you with us and hope the experience is a good one. Much of the following material is patterned after that used at previous Biennial Meetings.

As a courtesy to the audience, please let us know as soon as possible if there is a change in your presentation. If there is some last minute difficulty, please arrange for someone else to present your poster rather than canceling it. For changes in speaker or program prior to the meeting, please call the ASP Secretariat, (703) 790-1745, FAX (703)790-2672 or email Lori Strong at (lstrong@burkinc.com).

Following you will find information that will help you prepare for your poster presentation at the AABA 2024 Annual Meeting. We are glad to have you with us and hope the experience is a good one. Much of the following material is patterned after that used at previous Annual Meetings.

PLEASE NOTE - MAXIMUM POSTER SIZE IS 42" X 42"

Attention to detail is vital when preparing for any presentation. For posters, a general concept is the information should stimulate discussion, not give a long presentation. Because space is limited, keep text to a minimum, emphasize graphics, and make sure every item in the poster is necessary. Each author is responsible for assembly and removal of their presentation. Set up/tear down information is contained in your confirmation letter. Presenters should bring their own materials for attaching posters to the boards (tacks & push pins). Please do not use tape. Materials left on boards after the removal deadline will be taken down and discarded. ASP accepts no responsibility for material that may be lost or damaged.

Poster Presentation

• Posters (up to 42 x 42 inches) can be displayed throughout the meeting (4 days: 1:00 pm, Saturday, July 27 to 7:30 pm, Tuesday, July 30).
• Presenters are assigned to one of three poster sessions and are expected to be available in front of their posters during the 1-hour session.

Preparation and Layout

• Draw a rough sketch of the poster on graph paper to develop a clear idea of which components will go where.
• Remember that the maximum size of your poster will be 42” high x 42” wide. The bottom edge of the poster boards are approximately 30 inches (76.2cm) off the floor. Your poster should be no larger than this board.
• Include the title and authors of the poster as listed in your abstract.
• Information on the poster should read like a book – flowing from left to right and from top to bottom.
• It may be helpful to use arrows or identifiers (sequential letters or numbers) to guide the reader through the poster.
• You can also arrange it in two or three vertical columns, but not horizontal strips.
• The introduction or rationale should be placed at the upper left and the outcome/impact or concluding comments should appear at the lower right. Objectives and other information will fill the remaining space.
• Keep it simple – too much information leads to messy or “busy” posters.
• Avoid overwhelming your audience with too many numbers, words, and/or complicated graphs.
• Stick to two or three main points; too many can confuse the viewer. Get feedback from others before finalizing.

Text

• Double-space all text, using left justification.
• Use short sentences, simple words, and bullets to illustrate discrete points.
• Written material should be concise. Avoid using jargon, acronyms, or unusual abbreviations.
• The printed outcomes/impacts should permit observers to focus on a concise statement of your central findings that lends itself to discussion.

Fonts

• All information should be large enough to read easily from at least 4 feet away.
• Suggested text size is no smaller than 24 point; Author(s) and affiliation(s) should be at least 42 point; Subheadings should be at least 60 point.
• The title should be printed across the top of the poster in characters of 80-150 point.
• San serif fonts. (The small finishing strokes that stem from the upper and lower ends of a character) are easiest to read. Suggested options include: Arial, Century Gothic, Franklin Gothic Medium, Lucida Sans.
• Choose one font and then use it throughout the poster.
• Add emphasis by using boldface, underlining, or color.(Italics are sometimes difficult to distinguish from regular.)
• Do not use all caps unless it is for one or two word headings. ALL CAPS TEXT IS NOT EASY TO READ.

Illustrations (graph, charts, photos, etc.)

• The success of a poster directly relates to the clarity of the illustrations and tables.
• Self-explanatory graphics should dominate the poster (at least 50% of your poster space).
• Keep captions brief.
• A minimal amount of text should supplement the graphic materials.
• Graphic materials should be visible from a distance of four (4) feet.
• Only include essential information in graphs and tables.
• Label data lines in graphs directly, using large fonts and color. The use of legends and keys requires the viewer to take more time to interpret your message.
• Lines in graphs should be thicker than normally provided in printed letter-sized paper reports or manuscripts.
• Use colors to distinguish different data groups in graphs. Avoid using patterns or open bars in histograms.

Use of Color

• Overuse of color can be distracting – restrained use of 2 to 3 colors for emphasis is valuable.
• Two to three related background colors will unify the poster.
• Use a light background with darker photos; a dark background with lighter photos.
• Use a neutral background (gray) to emphasize color in photos, a white background to reduce the impact of colored photos.

Tips for creating a great poster

• Yale: Academic poster resources: accessibility
• UW: Poster accessibility guidelines