Poster Presentation Guidelines

Poster Guidelines

Here is information that will help you prepare for your participation at the 41st American Society for Photobiology Biennial Meeting. We are glad to have you with us and hope the experience is a good one.

Change in Speaker or Cancellation

As a courtesy to the audience, please let us know as soon as possible if there is a change in your presentation. If there is some last-minute difficulty and you can’t attend, please arrange for someone else to present your poster rather than canceling it. For changes in speaker or program prior to the meeting, please email Jennifer Rosenberg ( at the ASP Secretariat.


1. Poster boards will be located in the North Atrium Area with numbers corresponding to your assigned poster number in the program. For your display material, there will be a horizontal, free-standing 4'h x 8'w (1.22m x 2.44m) composition board. You will have a 4 x 4 space to display your poster. Boards may be an inch smaller in either direction. Electricity will not be available at every board. If you will need electricity at your board, you must also inform the Secretariat and you are responsible for paying to have it at your board.

2. Each author is responsible for assembly and removal of their presentation. Your poster will be on display for the entire meeting. Set up is scheduled for Sunday any time after 2:00 PM with tear down on Wednesday by 11:00 AM. Posters not removed by 11 AM on Wednesday will be taken down and ASP is not responsible for materials lost or damaged. We have added an official Poster Session to the program on Sunday from 5:30pm-6:15pm. Please plan to stand by your poster at that time to answer questions from attendees.

3. Presenters should bring their own materials for attaching illustrations to the composition boards (tacks, pins). Please do not use tape. Materials left on boards after the removal deadline will be taken down and discarded. ASP accepts no responsibility for material that may be lost or damaged.

4. There are a number of websites to assist you with preparing your poster, please see the following websites for guidelines and templates.

For questions regarding poster preparation please contact: Jennifer Rosenberg, Director, Meetings and Events,